Easy Step-by-step Guide for UCAS Undergraduate Application

What is UCAS?

UCAS is an autonomous charity that offers research, guidance and resources for admissions to encourage and promote change in education.

Applying process

In a given cycle, you can only submit once. Please do not apply more than once a cycle, since you will not be eligible for a refund. If you’ve already submitted and want to apply again, you’ll need to fill out a new application.

Here are the top things admissions teams will look for when evaluating your application:

  • certifications
  • quality and content of reference letters demonstrating passion for the subject area
  • inspiration, excitement, and the skills and experiences that will allow you to excel at university
  • competences to express yourself clearly and fluently in writing are a MUST

1. Register

Fill in your contact information, choose a username, create a password, and set up your security questions. If you’re applying individually, you’ll be asked a few questions about the buzzword your school, college, or center gave you. Type your first and middle names exactly as they appear on official papers like a passport, birth certificate, or driver’s license.

You can use some ​European characters in your personal details, personal statement, employment and referee details. Some will be substituted with UK equivalent characters. Check out the UCAS’ ​ Extended character sets substitution list for more details.

2. Sign in and complete the remaining personal details

Residential citizenship, any medical conditions or impairments, and any felony convictions are also factors to consider. If you have any questions about your residency status, go to the UKCISA website for more information.

Add your email address and you will receive further details from UCAS there. Then they will let you know whenever your application is updated online, ready for you to sign in and check.

You may also grant access to a relative, trustee, or adviser you’ve designated if you’d like them to be contacted by UCAS on your behalf. They will be able to talk about your application with them, but they won’t be able to share your login information due to security concerns (for example, if you need to change your password).

3. Additional information (Only for UK applicants)

These question or any additional information is required only if you are applying from the UK. Some examples include:

Elective questions about your racial heritage, social identity, and professional history are used for monitoring purposes. This knowledge can only be exchanged with universities and colleges after you have been offered a position or at the conclusion of the evaluation period, and it will have little effect on the matter of the application.

There are three additional optional questions about your faith or ideology, sexual identity, and whether you identify as transgender, both of which are related to inclusion monitoring. Responses to these queries are only submitted to universities and colleges after you’ve been accepted or at the conclusion of the evaluation period – they’re only for statistics.

This segment also encourages you to discuss your personal conditions, such as your parental schooling, if you’ve been in foster care, or whether you’ve participated in expanding engagement programs. Contextualized admissions means that these pieces of knowledge are exchanged with universities and colleges along with your application so that they can get a better understanding of you as an individual.

Although providing this knowledge is voluntary, it will assist universities and colleges in further understanding your history and providing assistance. Please check their individual policies or email them directly for more guidance about how a university or college could do this.

4. Course choices

You have the option of selecting up to five courses (all now or some later). There is no priority order, and the universities/colleges won’t know about any other applications you’ve sent before you respond to any offers you get.

​Applying from UCAS to medicine, dentistry, veterinary medicine or veterinary science?

You may only apply to a limit of four classes in medicine, dentistry, veterinary medicine, or veterinary science on these subjects.

You can add more choices for varying deadlines later, but keep in mind that you can only have five total choices.

Can I apply to both the University of Oxford and the University of Cambridge?

We actually have covered this in another blog post! Learn more about Oxbridge from our article. The short answer is no, but…

There are exceptions though – if you’ll be a graduate at the start of the course, and you’re applying for graduate medicine (course code A101) at the University of Cambridge, you could then also apply to medicine (course code A100) at Cambridge, as well as graduate medicine (course code A101) at the University of Oxford. (Some applicants will need to complete an additional application form to apply – visit the University of Oxford and the University of Cambridge websites for more information.)

Are you applying for deferred entry?

If you are, double-check that the university or college allows applications for delayed admission into the course.

They might not offer the course the next year, or they might change it, or they might prefer students not to have a break in their studies until beginning their degree.

5. Education history

You must enter all of the certificates from high school onwards, regardless of whether you have the result (even though it was ungraded) or if you are still awaiting examinations and results.

If you haven’t received your course results yet, these are the test results we will process and send to universities and schools. If all of your pending credentials aren’t listed here, you can still include them in your submission, just keep in mind that you’ll need to give the results to your preferred universities and colleges as soon as you get them.

You could also enter these specifics whether you attended a university or college but did not complete the course. Include the start and end dates, as well as the fact that you did not obtain any certificates during your time there.

If you are actually pursuing a degree or waiting for results, make sure your referee applies your expected grades to your submission; certain universities and colleges will not consider your application without them.

It’s critical that you enter the correct credentials on your application – particularly if you’re studying for a vocational degree like a BTEC – because Apply offers a variety of choices based on the size and level of qualification you’re studying.

Universities and colleges will use the information you put in your application to make their decisions, so if you have doubts about what courses, certification, or experience to add, talk to your school or college, or contact UCAS for advice.

International and EU Students UCAS tips

Be sure to have as much information as possible, such as grades and scores. Universities can find it difficult to make a decision if they lack sufficient details.

Qualifications are listed alphabetically by name and nationality, so if yours isn’t listed, just enter it in the “other” column.

You will be required to provide evidence of your grades in the form of certificates or transcripts. Any of the results, such as the International Baccalaureate, will be sent to UCAS, but most international degrees must be sent directly to the university or college. Different institutions and colleges have different rules about how they expect their students to receive their grades. Some will request them as soon as you submit, while others may do an interim review of your submission before requesting proof of your performance.

6. Employment

If you’ve ever worked for a living, either full-time or part-time, here is where you can list up to five of them. Names of companies, emails, job descriptions, and start/end dates should all be included.

In your personal statement, mention any unpaid or volunteer work you’ve done.

7. Write your personal statement

This is the opportunity to demonstrate to universities and schools that you chose to study the course and that you will be a good student. It can take some time until you’re satisfied with it and have tested it with professors, advisers, or relatives, so get started as soon as possible. Find it hard to write your personal statement? Don’t worry, we got your back! Check out our guide to writing your application essay!

8. Check all the remaining details

Make the necessary changes, then mark it as complete and save it.

Once you’ve completed all of the previous pages, you’ll be able to read and consent to the declaration, which helps us to process your information and deliver it to the universities/colleges of your choice. After that, you’ll be able to move on to the last sections.

9. Reference letter and application fee

A reference is a personal recommendation from a coach, mentor, or other expert who is familiar with your academic achievements. Unless you obtain approval from your selected universities and schools, everybody requires a reference. Before your application is submitted to us, it must have a completed guide.

How much is the application fee for UCAS?

The application fee is £20 for a single choice, or £26 for more than one choice. 

10. The waiting game

Now that you have been through all the steps, all you have to do is wait for your application to be processed and receive your positive answer! Good luck!

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